Document vacancy. Stay compliant. Protect your property.
A documentation toolkit designed to help California landlords and property managers organize and present clear evidence when an unauthorized individual enters a vacant unit.
What This Toolkit Does
The Vacant Unit Documentation Toolkit is a specialized resource created for situations where a rental unit is confirmed vacant and accessed without authorization.
This toolkit helps property owners and managers organize documentation, verify vacancy, and maintain clear records when responding to unauthorized occupancy incidents.
It is designed to support documentation clarity and compliance, not enforcement.
When This Toolkit Is Appropriate
Use this toolkit when:
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A unit is vacant and not under lease
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No tenancy, license, or permission exists
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No rent has been accepted
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The unit was entered without authorization
Do not use this toolkit to resolve tenant disputes or situations involving active or disputed tenancies.
What’s Included
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Unit Vacancy Affidavit
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No-Tenancy Statement
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Unauthorized Occupant Declaration
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Trespass Posting Template
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Incident Documentation Log
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Photo & evidence checklist
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Step-by-step documentation guide
All materials are provided as downloadable PDFs.
How It Works
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Confirm vacancy using the guided checklist
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Gather and organize supporting records
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Complete standardized documentation forms
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Maintain a clear incident file for compliance and follow-up
Who This Toolkit Is For
Independent landlords
Property managers and brokers
Fiduciaries and trustees
Asset and portfolio managers
Estate representatives
Part of a Smarter Compliance Workflow
This toolkit complements Landlord Housing Hub’s compliance tools by addressing vacant-unit documentation scenarios that fall outside routine notice and rent-tracking workflows.
It is intended for situational use, not daily operations.
Simple, One-Time Pricing
$99 — One-Time Purchase
Includes full access to all documentation templates and guides.
(No subscription required.)